12.14.08 Meeting Notes

December 14^th, 2008 7pm

Boston Task Force Love146

In attendance: Amanda, Arwyn, Paul, Pascha, Kirby Jennifer K., Carrie, Aspen, Emily,

Rachel, Jaime, Jennifer E.

Welcome Aspen and Arwyn, new to our group. Arwyn worked for Love146 and has been to their safe homes.

Meeting at Paul and Pascha’s January 4^th, from 2-5 to start moving logistics

Thanks to Jenn E. and Emily for the logo and gym letter!

Kim and Carrie came up with mock treader sign ups and letters

There are many websites that can help collect donations for non-profits, such as

First giving.com (endorsed by BBB). However they charge 7%

Razoo.com is another

T-shirts: We may want to approach gyms and ask if they want personalized t-shirts with their gym name on them

American Apparell and Screened.com might be a good place to start for T-shirt production

Should we direct people to get t-shirts online or sell them in person; in person may be better

$25 fee to be a treader that earns treaders a t-shirt

We could have a kick-off day at church and at certain gyms, where we could man a table to sell t-shirts and do sign ups

We will concentrate on a definitive number of gyms, preferably those that are large enough to have a community outreach director, that has sway over all the gyms many locations (ie: Healthworks)

Challenge the Boston Metro softball league to get involved

Carrie will talk to Sarah about this

Paul and Pascha to email Kathy at Love146 and find out what other local churches support this cause

Jenn E. to ask Joanna about T-shirts, Jenn and Kirby will connect

Everyone to be thinking of a catchphrase for the back of the T-shirt

Kick-offs at gyms should happen from 5-7 on weeknights

March 1^st start for the public is more realistic

Jan-we will make schedule for the gym outreach, kick-off tables

We should request stage time again at the Vineyard when we get closer

Test launch here at church Feb15th, March 1^st launch for the public

By Feb 15^th we should have:

-webiste

-T-shirt

-procedure for how to handle money (both t-shirts and donations)

Paul’s company has bought the domain “tread on trafficking” We should have a website up and running soon

Emily to update gym letter and make a gmail address for tread on trafficking

We will take turns monitoring this email address with Emily and Jaime going first

Any money spent on Love146 can become a tax write off

We are a ‘GREEN’ group so that’s why we don’t print anything. J

We are focusing on certain gyms but if you belong to a gym that we haven’t targeted by all means, approach them

All money should be handled by paypal

At the gyms we’ll need internet access and a table

January 10^th, Saturday from 12-6 is the next Sew in!

We should be always striving for our goal of 1 on 1 conversations

Arwen will give us a workshop in January with talking points for Love146 presentations

“Real men protect those who cannot protect themselves.” This might be helpful in regards to approaching men about this topic, which can be scary for them.

Great Article

CBS covered the New York photography event and gives some great info on Love146.  Check it out here: www.cbsnews.com/stories/2008/12/01/entertainment/main4640707.shtml

Virtual Meeting Notes

Notes provided by the wonderfully organized Jaime B.!

Boston Task Force Love146

Virtual Meeting Sunday 11/30/08 6:30

In attendance: Kirby, Jaime, Carrie, Paul, Pascha, Kimberley

-main focus of the media group this week, will be our logo for ToT and the media sheet to be used in approaching gyms and also advertising (like radio and publications)

-also thinking about the website tree

-media team will be meeting this week

Kirby-has extensive marketing experience

-is going to work on T-shirt design, billboard design and a logo for the Quilting

Project and pdf-able posters

-also familiar with legalities of branding

Jennifer Eastman has secured the involvement of multiple gyms through one contact at Beacon Hill Athletic

-may be a good idea to have a sign up fee for becoming a ‘treader’ that gets you a T-shirt that treaders can use, that will help spread the word even more

-It will be a good idea not to quantify people’s miles

-we need to give serious thought to the functionality of the website and what we need it to do, especially in terms of collecting info about treaders and donors

-Carrie and Kimberley to convene to make decisions about how the process will work, eg. How information will be tracked and how money is collected and how much people sponser per mile and so on

-they will also draft a letter to treaders and a mock sign up sheet

Kirby can create PDF’s and such of these documents

-This Saturday from 12-6 in the Cambridge chapel on 12/6 will be the quilting event

-Park Street speech was a big success with lots of people willing to participate in our cause

-Very few people responded to Paul’s inquiry about helping to fund the ToT website

-The Lydia fair in the Spring will benefit Love146-this is a performance event

-By next meeting, we will have already sent a gym letter to all members with gym connections, so that hopefully by the time we meet on Dec 14, people will have already touched base with gyms

-It would be great to have material to drop off at gyms and tell gym management that we’ll be back in a week to touch base, if no one is available to meet with us initially.

Tasks:

Carrie and Kimberley- specs for ToT, mock up of sign up sheet and letter to trackers

Media girls (Jaime, Emily, Jennifer E and Jennifer K)-mock up letter to gyms and publicity and logo firming

-once this is done, we will send to Paul, before forwarding to whole group with reminder of gym contacts

(both of these teams will consider what the website needs to support our program)

Kirby-once logo is set, will begin design of T-shirts, billboard, posters, and business cards. Also she can begin design of quilting logo

Next live meeting, Dec 14^th, Sunday 6:30 Cambridge Living Room